How to claim expenses#
Finding the forms#
Go to https://forms-fc.tudelft.nl/ and log in with your NetID.
How to fill out the forms#
TU Delft employees can view instructions by going to https://intranet.tudelft.nl/ and searching “submitting expense claims”.
In case you want to reimburse expenses related to an international business trip, information can be found at https://intranet.tudelft.nl/ and searching “international business trip”.
This will involve going through the BCD travel agency.
First, go to their online booking tool, find the tickets you’re going to use, but ! do not book them yet ! Instead, record the cost estimate.
Fill in a “Application for business trips abroad and advance payment” form on https://forms-fc.tudelft.nl/.
In the “Financial codes” section, select “Project”. Put the project code in the Project subfield (see Troubleshooting below), and input the current year of the Gregorian calendar in the structure element subfield.
In the “Fill out the expenses estimate” section, input the cost. Select “No” for the option “To be paid to the supplier by TU Delft?”.
Submit this form, and wait for approval.
Once you are approved, you will receive an email with instructions on how to book what you need via BCD.
Troubleshooting#
Ask general questions about the forms in the Delft channel.
The project code you should enter depends on the grant supporting you. To find out which one it is, you can either ask colleagues that share your funding source, or ask on your planning channel.
Questions about submitting a claim can be directed to the Finance Information Desk (info-finance@tudelft.nl).